Convert Receipts to Excel for Expense Reports and Bookkeeping
Upload a receipt PDF and get a structured spreadsheet back in seconds. PDFXLSX reads each receipt and exports the vendor, date, subtotal, tax, and total into separate Excel or CSV columns, so you can build an expense report, log deductions, or import the data into your accounting software without retyping a single line.
Works with emailed PDF receipts, scanned paper receipts, and photos. Files are encrypted and deleted after conversion.
Drop your PDF here or click to browse
PDF files up to 50MB
First conversion is free. No software to install.
Vendor + Total + Tax
Fields extracted
<10s
Per receipt
XLSX + CSV
Export formats
Scans + Photos
OCR built in
Turn a pile of receipt PDFs into one clean expense spreadsheet
Receipts arrive in every shape: an emailed PDF from Amazon, a scanned paper slip from a hardware store, a photo of a restaurant check, a hotel folio that runs three pages. Each one carries the same handful of facts you need for the books, the vendor, the date, the amount, and the sales tax, but they sit in a different spot on every layout. Keying them into a spreadsheet one at a time is slow, and it is exactly where transposed totals and missed tax lines creep in.
This converter pulls those fields out for you. It reads each receipt, finds the merchant name, transaction date, subtotal, tax, and grand total, and drops them into their own columns. Dollar amounts come out as real numbers you can sum, and dates come out as real dates, so the expense report totals itself the moment the file opens in Excel or Google Sheets.
If you also handle vendor bills, the same engine powers our invoice to Excel converter and our credit card statement converter, so receipts, invoices, and card charges all land in the same format for reconciliation.
| Vendor | Date | Tax | Total |
|---|---|---|---|
| Office Depot | 03/04/2026 | $6.42 | $84.71 |
| Delta Air Lines | 03/06/2026 | $0.00 | $412.20 |
| Marriott | 03/07/2026 | $38.55 | $321.55 |
| Uber | 03/07/2026 | $0.00 | $23.80 |
| Shell | 03/08/2026 | $3.11 | $52.40 |
Built for the way bookkeepers and expense teams work
Every feature targets the specific pain of getting receipt data into a spreadsheet that balances.
Key fields in their own columns
Vendor, date, subtotal, tax, total, and payment method each land in a separate column. Where a receipt itemizes purchases, the line items come out as their own rows, so you can sort, filter, and categorize without splitting text by hand.
Correct number and date types
Totals and tax come out as numbers you can sum and pivot, not text. Transaction dates are real Excel dates, so you can filter a quarter, group by month, and let the expense report total itself.
Scanned and photographed receipts
Most receipts are scans or phone photos, not clean digital PDFs. Built-in OCR reads image-based receipts and still returns structured rows, even from a faded thermal slip.
Export to Excel or CSV
Download an XLSX for your expense workbook or a CSV ready to import into QuickBooks, Xero, or your expense platform. Same clean data, your choice of format.
Many receipts at once
A multi-page PDF of stapled receipts, or a stack you need to process for a whole trip, comes back as one ordered table. For high volume, the batch converter handles folders of files in a single run.
Private and secure
Receipts can carry card digits and travel details. Files are encrypted in transit and at rest, processed in isolation, and deleted automatically after conversion. Nothing is stored or shared.
How to convert a receipt to Excel
Three steps, no spreadsheet skills required.
Upload the receipt
Drag your receipt PDF into the box at the top of this page, or browse to select it. Emailed receipts, scans, and photos saved as PDF all work, up to 50MB per file.
Let it read the receipt
The engine finds the vendor, date, subtotal, tax, and total, and applies OCR if the receipt is a scan or photo. Most files finish in under ten seconds.
Download Excel or CSV
Review the preview, then download a clean XLSX or CSV. Open it in Excel or Google Sheets, or import it into QuickBooks, Xero, or your expense tool.
Who uses this converter
Anyone who has to turn receipts into numbers in a spreadsheet and is tired of typing them in. The tool pays for itself the first time you skip an evening of expense-report data entry.
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Bookkeepers coding client receipts into Excel before they hit the general ledger. See the workflow built for bookkeepers.
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Accountants and tax preparers building deduction schedules and substantiating expenses at year-end. See the tools for accountants.
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Small business owners and freelancers logging business expenses for Schedule C, reimbursements, and quarterly bookkeeping.
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Finance and AP teams reconciling employee expense claims against card statements. See the finance team workflow.
Receipt types we convert
Receipt format not listed? The converter reads the layout, not a fixed template, so most US receipts extract into the same clean column structure.
Receipt to Excel: common questions
Upload your receipt PDF to the converter at the top of this page, let it read the vendor, date, tax, and total, and download the result as an Excel file. The whole process takes about ten seconds and needs no software. Each receipt lands in its own row with the key fields in separate columns, ready to sum into an expense report.
Save your scan or phone photo as a PDF, then upload it here. Built-in OCR reads the image, finds the merchant, date, and amount even on a faded thermal slip, and returns a structured spreadsheet. You skip the typing entirely, and the totals come out as numbers you can add up rather than text trapped in a picture.
Yes. PDF receipts are exactly what this tool is built for, whether they came as an email attachment or a scan saved to PDF. Upload the file, and the converter extracts the vendor, date, subtotal, tax, and total into Excel or CSV columns. Both formats open in Excel and Google Sheets and import cleanly into accounting software.
Upload the receipt and the converter identifies each field, the merchant name, transaction date, subtotal, sales tax, and grand total, then writes them to their own spreadsheet columns. Where a receipt lists individual items, those come through as separate rows. You get structured, sortable data instead of a flat block of text, with no manual copy and paste.
Convert each receipt here and the rows append into one sheet with vendor, date, tax, and total already in place. From there, add a category column, filter by date for the reporting period, and use SUM to total the column. Because the amounts are real numbers, the report tallies itself, and you can group by month or vendor with a pivot table in seconds.
It is safe here because files are encrypted in transit and at rest, processed in an isolated environment, and deleted automatically once the conversion finishes. Your receipts are never stored long term, shared, or used for anything else. Receipts can show partial card numbers and travel details, so avoid free tools that hold uploads on unknown servers.
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Convert your receipts now
Drop a receipt PDF at the top of the page and download a clean Excel or CSV in seconds. Your first conversion is free.