PDF to Excel Converter, Convert PDF to XLSX and Spreadsheets
Convert PDF to XLSX or CSV with every table in its columns. Amounts stay numbers, dates stay dates.
Drop your PDF here or click to browse
PDF files up to 50MB
See a preview of your table without an account. Paid plans from $49 a month, compare plans.
| A | B | C | D | |
|---|---|---|---|---|
| 1 | Date | Description | Amount | Balance |
| 2 | 03/01 | Opening balance | 12,480.00 | |
| 3 | 03/04 | Card processor payout | 3,215.40 | 15,695.40 |
| 4 | 03/07 | Office lease | -2,900.00 | 12,795.40 |
| 5 | 03/11 | Cloud hosting | -418.72 | 12,376.68 |
| 6 | 03/18 | Client payment | 6,050.00 | 18,426.68 |
| 7 | 03/25 | Payroll | -7,940.00 | 10,486.68 |
| 8 | Net change | -1,993.32 |
- Amounts stay numeric
- Scans read with OCR
- Files deleted in 24 h
What you can upload, and what comes back
Digital PDFs
Text-based files exported from accounting, ERP, or banking systems. Tables are read directly from the document structure.
Scanned documents
Paper scans and photos run through OCR in 25 languages, then the table grid is reconstructed row by row.
Multi-page files
Up to 50MB per file. Tables split across pages are merged, or exported as one worksheet per page.
XLSX or CSV out
Numbers stay numeric and dates stay dates, so totals and sorting work the moment the file opens.
Read from a vendor invoice list
| Invoice # | Vendor | Amount | Status |
|---|---|---|---|
| INV-2847 | Northwind Supply | $4,250.00 | Paid |
| INV-2848 | Harbor Logistics | $1,890.00 | Pending |
| INV-2849 | Meridian Office | $7,320.00 | Paid |
| INV-2850 | Cobalt Print Works | $2,140.00 | Overdue |
Table Detection That Actually Works
Unlike basic converters that dump text into a single column, PDFxlsx uses advanced table detection to identify rows, columns, merged cells, and nested tables in your PDF documents. Every number lands in the right cell, every header maps to the correct column.
- Multi-table detection on single pages
- Merged cell recognition and mapping
- Automatic header row detection
- Borderless table structure inference
50MB
Maximum file size
25
OCR languages
2
Output formats: XLSX and CSV
24h
Files auto-deleted after
Built for Every Business Document
From invoices to financial statements, PDFxlsx handles the document types your team works with every day.
Financial Statements & Reports
Extract balance sheets, income statements, and cash flow data directly into Excel. Every number, every row, perfectly mapped to the correct cells with formulas intact.
P&L
Profit & Loss
BS
Balance Sheet
CF
Cash Flow
Invoices & Purchase Orders
Bulk-convert vendor invoices and POs into structured spreadsheets for accounting reconciliation and AP automation.
- Vendor, invoice number and dates
- Line items, quantities and unit prices
- Net, tax and gross totals
Bank Statements
Convert monthly bank statements into Excel for bookkeeping, transaction categorization, and financial analysis.
Tax Documents
Extract data from W-2s, 1099s, and tax returns into organized spreadsheets for filing and record-keeping.
Data Tables & Research
Pull structured data from research papers, government reports, and technical documents into workable Excel format.
How It Works
Three steps to convert PDF to spreadsheet rows you can sort, filter and total in Excel.
-
1
Upload Your PDF
Drag and drop your PDF file or upload from your computer. We support files up to 50MB with any number of pages. No software to install, no complex setup required.
-
2
AI Extracts & Structures Data
Our engine analyzes tables, columns, and data structures in your PDF. It intelligently maps every cell to the correct position, detects data types, and preserves numeric precision.
-
3
Download Your Excel File
Get a clean, formatted .xlsx file ready to use in Excel, Google Sheets, or any spreadsheet application. Numbers, dates, and text keep their types, so you can sort, filter, and sum straight away.
Batch Processing for Teams
Upload a folder of PDFs at once and let PDFxlsx handle the conversion in the background. Track every file live and download the results as a single ZIP archive.
- Process up to 20 files per batch
- Background processing with email notifications
- Download all results as a single archive
Why Teams Choose PDFxlsx
See how PDFxlsx compares to manual data entry and basic PDF converters.
| Feature | Manual Entry | Basic Tools | PDFxlsx |
|---|---|---|---|
| Table structure preserved | Partial | ||
| Batch processing | 20 files at once | ||
| Accuracy | Error-prone | ~80% | Reads the PDF table layer |
| Time per document | 15-30 min | 2-5 min | Under 30 sec |
| API access | REST API | ||
| Team collaboration | Limited | Built-in |
Table structure preserved
- Manual entry
- Basic tools
- Partial
- PDFxlsx
Batch processing
- Manual entry
- Basic tools
- PDFxlsx
- 20 files at once
Accuracy
- Manual entry
- Error-prone
- Basic tools
- ~80%
- PDFxlsx
- Reads the PDF table layer
Time per document
- Manual entry
- 15-30 min
- Basic tools
- 2-5 min
- PDFxlsx
- Under 30 sec
API access
- Manual entry
- Basic tools
- PDFxlsx
- REST API
Team collaboration
- Manual entry
- Basic tools
- Limited
- PDFxlsx
- Built-in
Who Uses PDFxlsx
Teams across industries rely on PDFxlsx to automate their data extraction pipeline.
Accounts Payable Automation
PDFxlsx extracts line items, totals, tax amounts, and payment terms into structured spreadsheets that feed directly into accounting workflows, so invoice data does not have to be re-keyed by hand. Every line item lands in its own row, and a whole folder of invoices goes through in one batch.
Financial Reporting
Need to convert a PDF financial report into a spreadsheet? Quarterly reports, annual statements and audit documents go from PDF into Excel for consolidation, analysis, and re-reporting. Hierarchical table structures with subtotals and section headers are preserved accurately.
Vendor Price Comparison
Convert supplier price lists and catalogs from PDF into Excel for side-by-side comparison. Product codes, descriptions, prices, and discount tiers land in separate columns ready for analysis.
Purchase Order Management
Extract purchase order data for approval workflows and budget tracking. Item quantities, unit prices, delivery dates, and vendor details are structured for integration into your procurement system.
Shipping & Customs
Handle customs forms, shipping manifests, and packing lists, including documents in other languages. HS codes, values, and country-of-origin data are structured for compliance reporting and cost analysis.
Inventory Management
Transform warehouse inventory PDFs into Excel for stock management, reorder analysis, and valuation. Multi-page tables spanning hundreds of rows are handled without breaking the data structure.
Payroll Processing
Convert payroll summary PDFs into editable spreadsheets. Employee names, earnings, deductions, and net pay are extracted with decimal precision for budgeting and analysis.
Benefits Administration
Extract benefits enrollment data, coverage levels, and premium amounts from insurance carrier PDF reports into consolidated Excel files for budgeting and employee communication.
Start With the Converter for Your Document
The engine is the same everywhere, but each of these pages covers what tends to go wrong with that particular document, and what to check once the spreadsheet opens.
By document
- Invoice PDF to Excel, line items on their own rows
- Price list PDF to Excel, quantity break tiers kept apart
- Aging report PDF to Excel, buckets that stay in their columns
- Balance sheet PDF to Excel, with the subtotals intact
- Financial reports and statements
- Receipt PDF to Excel for expense reporting
By role
By format and job
- PDF to XLSX and PDF to CSV
- OCR to Excel converter for scanned PDFs
- Batch conversion for many files at once
- Large and multi page PDFs
- Extracting one table out of a longer report
- PDF straight into Google Sheets
Every converter is on the full list of converters and use cases, and what each plan costs is on the pricing page.
What Happens to Your Files
Most documents that pass through a converter are invoices, statements, and payroll data. Here is exactly how PDFxlsx handles them.
Encrypted end to end
Uploads travel over TLS 1.3 and are stored with AES-256 encryption at rest for the short window they exist on our servers.
Deleted within 24 hours
Source PDFs are removed from our servers automatically within 24 hours of conversion, and the spreadsheet is rebuilt from your extracted data each time you download it.
Never used for anything else
Your documents are processed to produce the conversion you asked for, and nothing more. We do not sell, share, or mine their contents.
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Works With Your Existing Tools
PDFxlsx writes standard XLSX and CSV files. Spreadsheets open them as they are, accounting and ERP systems take them through their own file import, and the Pro plan adds a REST API with webhooks for automated pipelines. PDFxlsx does not post data into these systems for you and never asks for their logins.
Microsoft Excel
Opens the XLSX file
Google Sheets
Opens the XLSX or CSV file
QuickBooks
CSV through its bank file import
Zapier
Calls our REST API in a webhook step
Xero
CSV through its statement import
SAP
XLSX or CSV through its data import
NetSuite
CSV through its import assistant
REST API
Pro plan, with webhook callbacks
Frequently Asked Questions
PDFxlsx handles any PDF that contains tabular data, including scanned documents (via OCR), digitally created PDFs, invoices, financial statements, bank statements, purchase orders, and research data tables. Files up to 50MB with any number of pages are supported.
We do not publish an accuracy percentage, because we do not run a benchmark that would make one honest. On a text-based PDF the engine reads the table structure out of the PDF layer rather than guessing columns from spacing, so rows, columns, and numeric values come through as the document laid them out. Scanned documents go through OCR and depend on scan quality, so check the output against the source before relying on it.
All files are encrypted in transit (TLS 1.3) and at rest (AES-256). Uploaded PDFs are automatically deleted from our servers within 24 hours of conversion. We never share, sell, or access your data for any purpose other than performing the conversion you requested.
Yes. Our REST API lets you integrate PDF-to-Excel conversion directly into your existing workflows, ERPs, or document management systems. API access is available on our Pro and Enterprise plans with full documentation and code samples.
Yes. Upload the PDF here and PDFxlsx saves it as a real Excel file (XLSX) or CSV, with every table read into rows and columns you can edit and total. There is no Save As menu inside a PDF that outputs Excel, so a converter is the reliable way to save a PDF as an Excel spreadsheet, scans included.
Upload the PDF above and PDFxlsx turns it into an Excel table in seconds. The engine finds each table in the document, maps its rows and columns, and writes them into a real spreadsheet grid rather than one long text column. Amounts come out as numbers, so the table totals and sorts the moment it opens.
Multi-page PDFs are handled seamlessly. Each page is analyzed individually, and tables that span across pages are intelligently merged into a single continuous table. You can also get each page as a separate worksheet.
You can try PDFxlsx without creating an account by uploading a PDF on our home page. To see full results and download your Excel file, create an account: it includes a one-time free demo of 3 conversions. There is no free plan, so to keep converting after the demo, choose one of our paid plans.
Yes. Our built-in OCR engine handles scanned paper documents in 25 languages. For best results, scan at 300 DPI or higher. The OCR pipeline includes image pre-processing, character recognition, and table structure reconstruction.
Subscriptions are billed at the team level. One subscription covers all team members under a single invoice. The team owner manages billing, and all team members share the conversion quota. You can add or remove members at any time.
Upload your PDF to PDFxlsx and it transforms the document into a downloadable Excel file in seconds. The engine detects each table, maps rows and columns, and outputs XLSX or CSV. Digital and scanned PDFs both work, with no software to install and nothing to retype by hand.
Stop Re-Typing Data From PDFs
Convert PDFs to Excel automatically instead of re-keying tables by hand. Upload your first PDF right now to see the results.
Preview the rows on a free account, then choose a plan from $49 a month.
TLS 1.3 + AES-256
End-to-end encryption
GDPR Compliant
Data protection ready
Isolated Processing
One conversion per container
Auto-Delete
Files purged in 24 hours